Job Summary

Under the direction of the Area Manager, the Site Manager is responsible for the daily success of all of the children, teachers, and staff in their Head Start or Early Head Start Program. Utilizes their vast skill set (which include personal, business, organization, customer service and teaching skills) to ensure the goals of the program are being met.


  • Bachelor’s degree in Early Childhood Education, Social Service, or a closely related field required.
  • Minimum of three years of experience in a supervisory or administrative position in human services programs; experience in program planning and managing programs for young children and low income families required. 
  • Previous Early Head Start or Head Start supervisory experience is strongly preferred.
  • CPR and First Aid Training required within 90 days of initial hire date.

Supervisory Responsibilities

Directly supervises approximately 20 staff members: teachers, teacher assistants, family service workers and food service workers.  Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training/developing employees; planning, assigning, monitoring and directing work; appraising performance; rewarding, motivating and disciplining employees; addressing complaints and resolving problems.

Essential Job Functions

  1. Directly supervises employees in Early Head Start/Head Start.
  2. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
  3. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding, motivating, and disciplining employees; addressing complaints and resolving problems.
  4. Executes the Early Head Start/Head Start program in accordance with the terms of the specified funding source and applicable guidelines. Administer the programs within budgetary provisions by assisting in the development of the annual operating budget and ensuring proper accounting and adherence to constraints/funders.
  5. Provides day-to-day supervision of the Early Head Start/ Head Start program to include employee supervision and development.
  6. Maintains regular communication and coordination with supervisor, employees and Early Head Start (if applic) .
  7. Develops, implements, and maintains systems, policies and procedures that ensure objectives are met and services are high quality as defined by the standards set forth by the NAEYC, COA, CACFP, Early Head Start, Head Start, the Department of Human Services and Porter-Leath.
  8. Provide oversight of program service areas to ensure all staff are adhering to performance standards and other regulatory requirements.   
  9. Ensure integrity of program evaluation measures.  Assist in the developing and maintenance of a system of tracking children and families, including referral to outside agencies, when necessary.
  10. Compiles information, completes and submit accreditation and grant applications/information to the appropriate governing bodies; compiles programmatic reports and requested information and documents in conjunction with the Early Head Start Manager/Head Start Manager. 
  11. Develops, implements, and monitors compliance to the program’s operating budget in conjunction with the Early Head Start Director/Head Start Program Manager.
  12. Develops and updates procedures, goals, and standards relative to program requirements by staying current on agency and programmatic issues.
  13. Audits files, classrooms and other factors to assure services are being delivered properly.  
  14. Maintains all documentation necessary to verify progress toward program objectives.
  15. Monitors various program contracts and contractors for compliance to the terms provided.
  16. Ensures programs meet and/or exceed program requirements that may include: 
    1. 45/90 day health and developmental screenings completed
    2. 100% ensures program meets full enrollment including 10% of children with mild, moderate and/or severe disabilities, 
    3. Maintains health and safety of the children, 
    4. Provides staff with professional development opportunities, 
    5. Establishes and analyzes school readiness goals.  
    6. Achieve 90% or better Average Daily Attendance
  17. Interprets Head Start regulations, policies and directives and ensure adherence.  Coordinates efforts to ensure that both federal and non-Federal obligations are met.
  18. Coordinates staff professional development opportunities and meetings to ensure staff are equipped with the skills necessary to effectively serve children and families. 
  19. Monitors and coordinates efforts to ensure specific program requirements are reflected daily such as: ITERS, ECERS, Parent, and Family and Community Engagement Framework. 
  20. Participates in observing classroom practices, reviews educational records to ensure goal setting and individualization, and analyzes School Readiness goals to ensure children are growing developmentally.  
  21. Assists with and ensure parent meetings, activities and partnership agreements are occurring as scheduled.  
  22. Ensures staff and facilities are well prepared at all times as required by Early Head Start, Head Start Department of Human Services and NAEYC.
  23. Ensures the facilities and equipment is available and meets all local, state and federal requirements.  Ensures employees have the tools, equipment and supplies necessary to perform efficiently.
  24. Ensures that the center is meeting all USDA (CACFP) guidelines.  Reviews monthly CACFP reports.  Conducts monitoring of meals and assists with monitoring staff to ensure compliance.
  25. Assists with preparation for local and national site visits/audits (such as the DHS annual assessment, OHS monitoring review, NAEYC, USDA), and self-assessments.
  26. Keeps the supervisor informed of programmatic issues in a timely and concise manner.
  27. Represents Porter-Leath within groups at a national, state and local level for purposes of advocacy, education, collaboration, networking and information sharing.  
  28. Remains current on trends in Early Head Start/Head Start services by maintaining professional and technical knowledge.  Attends local, regional and national educational workshops. 
  29. Attends some out-of-town conferences as assigned to represent Early Head Start Head Start.  
  30. Contributes to team effort by performing other duties as assigned.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close and color vision. Work in a non-smoking environment.

Special Conditions

Maintain a valid driver’s license with a good driving record with appropriate level of insurance.